Safeguarding Training Policy

Aligned with AEGIS Standard 6.3

1. Policy Statement

Skywise Educational Guardianship UK Ltd is committed to ensuring that all staff, volunteers, and homestay primary carers receive appropriate safeguarding training to safeguard and promote the welfare of children and young people in our care.

We recognise safeguarding training as a fundamental requirement for safe practice, effective child protection, and high-quality pastoral care for international students.

This policy sets out the organisation’s arrangements for safeguarding training delivery, renewal, monitoring, and record-keeping.

2. Safeguarding Training Requirements

2.1 Initial Safeguarding Training

All staff, volunteers, and the primary carer in each approved homestay must complete appropriate introductory safeguarding training before commencing their role.

This training may be delivered:

•     ● Online (provided it is suitable and of appropriate quality)
•     ● Face-to-face training

Where individuals have completed safeguarding training previously, they must provide valid documentary evidence for verification by the DSL.

Certificates must clearly show:

•     ● Title and level of training
•     ● Date of completion
•     ● Expiry or recommended renewal date (if applicable)

The Designated Safeguarding Lead (DSL) will determine whether prior training meets organisational safeguarding standards.

2.2 Safeguarding Training Renewal

Safeguarding training must be refreshed at least every three years, or sooner where required due to:

•     ● Changes in statutory guidance or legislation
•     ● Role change or increased safeguarding responsibility
•     ● Organisational risk assessment requirements

The DSL is responsible for monitoring training expiry dates and ensuring timely renewal reminders are issued.

2.3 Safeguarding Updates

In addition to formal training, all staff, volunteers, and homestay primary carers must receive annual safeguarding updates.

These updates may include:

•     ● Changes in safeguarding legislation and statutory guidance
•     ● Updates to organisational safeguarding policies and procedures
•     ● Emerging safeguarding risks (e.g. online safety, mental health, exploitation, radicalisation)
•     ● Learning from incidents or sector-wide safeguarding developments

Updates may be delivered via:

•     ● Email briefings
•     ● Online training sessions
•     ● In-person safeguarding meetings

3. Record Keeping

Skywise Educational Guardianship UK Ltd maintains a central Safeguarding Training Record which includes:

•     ● Name of staff member, volunteer, or homestay primary carer
•     ● Type and level of safeguarding training completed
•     ● Date of completion
•     ● Renewal or expiry date
•     ● Copies of certificates (where applicable)
•     ● Record of annual safeguarding updates

All records are:

•     ● Maintained by the DSL
•     ● Stored securely in compliance with UK GDPR and the Data Protection Act 2018
•     ● Available for inspection upon request by relevant authorities

4. Responsibilities

4.1 Designated Safeguarding Lead (DSL)

The DSL is responsible for ensuring that:

•     ● All relevant individuals complete safeguarding training before commencing their role
•     ● Training is appropriate to the role and safeguarding responsibilities
•     ● Training records are accurate, complete, and up to date
•     ● Training renewal cycles are monitored and enforced
•     ● Annual safeguarding updates are delivered

4.2 Staff, Volunteers, and Homestay Providers

All individuals are responsible for:

•     ● Completing safeguarding training as required
•     ● Providing valid evidence of training completion
•     ● Attending annual safeguarding updates 
•     ● Maintaining up-to-date safeguarding awareness

5. Policy Review

This policy will be reviewed annually or sooner if required due to:

•     ● Changes in legislation or statutory safeguarding guidance
•     ● Updates to AEGIS standards
•     ● Organisational changes
•     ● Findings from safeguarding incidents or inspections

    ● Any updates will be approved by senior management and communicated to all relevant parties.

Date of last review: 05/06/2026
Next review due: 04/06/2027

Approved by:
Katherine Lee
Compliance & Safeguarding Manager
Designated Safeguarding Lead (DSL)

Skywise Educational Guardianship UK Ltd
Company Registration No: 16243200